Job Vacancy: Personal Assistant to Executive Director

POSTING TITLE: Personal Assistant to Executive Director

LOCATION: UN Global Compact Network Thailand, True Digital Park, Sukhumvit 101, Bangkok, Thailand

HELP US DELIVER THE SUSTAINABLE DEVELOPMENT GOALS IN THAILAND

The United Nations Sustainable Development Goals (SDGs) are the collective plan of global commitments required to end extreme poverty and hunger, tackle climate change and create a more peaceful, just, and equitable world by 2030. This is a significant multi-stakeholder effort which cannot be delivered by Governments and Civil Society alone. The actions, innovations and finances of the private sector are critical to our ability to deliver.

This is where the UN Global Compact comes in: we are the world’s largest corporate sustainability initiative with over 18,000 participating companies in 162 countries, and 69 Local Networks around the world. We enable and support companies across all sectors, geographies and sizes in their efforts to be more responsible and sustainable, and help the world achieve the SDGs.

We are an ambitious team, energized behind our mission of mobilizing a global movement of responsible companies and organizations to create the world we want. Our ambition is to accelerate and scale the global collective impact of business by upholding the Ten Principles and delivering the SDGs through accountable companies and ecosystems that enable change.

DUTIES AND RESPONSIBILITIES

The Personal Assistant to the Executive Director will be responsible for the following duties:

• Observing best business practices and etiquette;
• Carrying out administrative work on behalf of Executive Director (ED); Facilitating timely flow of documents/communication/messages to and from the ED. i.e. Handling and maintaining files on all outgoing and incoming correspondences, checking and maintaining accuracy all outgoing correspondence submitted for the Executive Director’s signature.
• Free an executive's time from administrative duties, so that ED can spend maximum time of strategic tasks; by managing the time of the ED including establishing/arranging appointments, Important tasks and deadline.
• Following up on actions and deadlines of activities involving the ED (i.e. participation in meetings, deadlines for submission of document/information and etc.)
• Placing and screening calls and answering queries for the Executive Director; making contacts with UNGCNT participants, UN agencies, government offices, etc.;
• Making travel arrangements for the Executive Director including travel itinerary, booking, logistical requirements, visa, all protocol and other administrative matters.
• Drafting on the request of the Executive Director routine correspondences (i.e. contents, letters, memos, note, slides etc.)
• Liaising and work closely UNGCNT Staff
• Performing other duties as requested

COMPETENCIES

Language skills:

• Proficiency in Thai and English is required.
• Good presentation skill

Efficiency and Speed:

• Balance meeting deadlines, while maintaining highest professional standards and consistent accuracy.
• Produce memoranda, letters, speeches, documents and tables with accuracy.
• Demonstrate excellent organizational and time management skills with strong interpersonal skills.
• Ability to work under pressure.

Communication skills:

• Ability to interact with a broad set of businesses and presenting over the phone, virtually, and in person
• Ability to communicate persuasively in written form to help engage at scale

Computer/ Technical skills:

• Essential communications and analytics tools: Teams, Excel, PowerPoint, Word

Team players

• Value others' ideas and expertise
• Willing to learn from others.
• Place team agenda before personal agenda
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

 Business Development

CORE VALUES

• Integrity: Demonstrates the values of the United Nations in daily activities and behaviors; acts without consideration of personal gain; resists undue political pressure in decision-making; does not abuse power or authority; stands by decisions that are in the Organization's interest, even if they are unpopular; and takes prompt action in cases of unprofessional or unethical behavior.
• Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; and remains calm in stressful situations.
• Respect for Diversity: Works effectively with people from all backgrounds; treats all people with dignity and respect; treats men and women equally; shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making, examines own biases and behaviors to avoid stereotypical responses, and does not discriminate against any individual or group.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

• EDUCATION: A first-level university degree in sustainability, business administration, management, economics, political science, social science or related field.
• WORK EXPERIENCE: Two plus years of progressively responsible experience in sustainability, administrative and general office support or related area is required.

RECRUITMENT PROCESS

• Please include your resume in your e-mail submission

info@globalcompact-th.com with the subject heading “Personal Assistant to Executive Director”

• Applications will be accepted until 30^th September 2023